Storage Solutions
- Physical Storage: For paper records, use secure, climate-controlled environments to prevent damage from environmental factors such as moisture, heat, and pests.
- Structured Filing System: Organize records in a logical, consistent manner using standardized naming conventions and indexing systems. This ensures records are easily retrievable when needed.
- Restricted Access and data security: Implement access controls to ensure that only authorized personnel can view or manage technical records. Use role-based access to limit access according to job function.
- Retention Policies: Establish clear policies for how long different types of records must be retained. Ensure these policies comply with regulatory requirements and organizational needs.
- Disposal Procedures: Implement secure disposal procedures for records that are no longer needed, ensuring sensitive information is destroyed in a manner that prevents unauthorized access or reconstruction.
- Staff Training: Provide regular training to personnel involved in record-keeping to ensure they understand regulatory requirements, organizational policies, and best practices.
